City of Aspen
|Primary Jurisdiction:||Pitkin County|
Specific location(s): Wednesday, June 28 - CO 82, Buttermilk Rd., Owl Creek Rd., Brush Creek Rd., Wood Rd. & Snowmass Village Thursday, June 29 - Brush Creek Rd., Divide Rd., Ditch Trail, Snowmass Creek Rd., E. Sopris Creek Rd., Prince Creek Rd., CO 133
Set-up: 06/28/2017 08:30 AM
Start: 06/28/2017 09:30 AM
End: 06/29/2017 12:30 PM
Dismantle: 06/29/2017 01:30 PM
Chandler Smith Send e-mail
2938 Depew Street
Wheat Ridge, CO 80214
Work: (303) 263-0082
Julie Royer Send e-mail
La Clairiere,, Rue Pirazilina 21
CH3963 Crans-Montana, Suisse, Other
OTHER CONTACTS: During event - contact names & phone numbers
Primary: Chandler Smith (303) 263-0082
Secondary: Julie Royer +33 6 29 79 13 13 () -
Medical: Robert Montoya (303) 917-5465
Parking: Amanda Knutson (515) 681-6036
Safety: Dave Christen (719) 238-2358
Security: Dale Eva (303) 499-5437
Transportation: Deirdre Moynihan (303) 931-6455
|DETAILS & DOCUMENTS:|
Carving through the heartland of American cycling, the Mavic Haute Route Rockies 2017 will feature an unforgettable combination of jaw-dropping scenery and breathtaking climbs. The event offers committed amateur riders the opportunity to ride with a professional level of off-the-bike support unprecedented in US amateur cycling.
The first ever week of Haute Route touring in North America features a total of 815 kilometers (507 miles) of riding in the spectacular setting of the Rocky Mountains and 15,000 meters of climbs (49,260 feet). The event kicks off on June 24 from Boulder and finishes on June 30 in Colorado Springs.
The seven proposed stages include 16 ascents. Among the classic climbs are Berthoud Pass, Independence Pass and Kebler Pass. Mavic Haute Route Rockies presents itself as a recreational Gran Fondo (cyclist against the clock) with a number of timed segments where participants will be given right-of-way and supported by law enforcement; but it will be mandated that all participants follow rules of the road in that they’ll ride to the right and no more than two abreast - if and when possible - without impeding vehicular traffic. All other portions of the course will be considered neutral and cyclists will follow rules of the road as outlined above, while obeying any and all traffic laws, signs and lights.
The expected attendance of Haute Route Rockies is between 350 - 375 athletes. When factoring in staff, volunteers and support personell, the total event population may reach an estimated 500.
Haute Route Rockies will contract the services of Colorado State Patrol, County Sheriff Office, City Police Departments, Rapid Response, Mavic, Moto Security and RaceRite.
Haute Route Rockies is overseen by a traveling staff. 85 well-trained individuals augment the OC Sport brass that will travel over from Europe. These individuals are all trained and current in first aid and CPR. They will have attended various briefings prior to the event to best prepare them for their specific job assignments. Trainings are scheduled for late Spring 2017 with a main Orientation on June 22.
The event is open to the general public while registration spots last. Participants are currently being charged a $2200 registration fee.
The only music associated with Haute Route Rockies will take place at the Race Village in Snowmass Village on Wednesday, June 28 in the afternoon and Thursday, June 29 in the morning. The musicians, emcee, PA, stage, permits, etc. will be secured and coordinated through Dave Elkan, Group & Events Manager for Snowmass Tourism.
Site Plan (and maps):
The Race Village site map is currently being created in coordination with Dave Elkan and Chief of Police Brian Olson of Snowmass Village. This site map will be made available on May 12th once approved by their Fire Marshal.
Links to stage 5 and 6 of Haute Route Rockies:
Stage 5 - https://www.strava.com/routes/7199329
Stage 6 - https://www.strava.com/routes/7199462
Please find below a narrative specific to Pitkin County & Aspen:
Wednesday, June 28
Mi Turn Direction Street Name
Beginning in Twin Lakes
53.2 R W Right turn onto CO 82
63.9 W FZ4: Everett (Gain 5,672 ft)
72.7 W FZ5: Independence Pass - (Gain 7,571 ft)
92.1 R N Right Turn onto S Original St
92.2 W S Original becomes Main St / CO 82
93.1 R N Right onto N 7th / CO 82
93.3 L W Left onto CO 82 / W Hallam St
95.2 L W Left onto W Buttermilk Rd
95.3 W Buttermilk Rd becomes Owl Creek Rd
99.5 L W Left to stay onto Owl Creek Rd
100.7 L SW Left turn onto Brush Creek Rd
101.2 L S Left turn onto Wood Rd
End Snowmass Village
OC Sport will defer to the Aspen Police Department as to where they`d like us to position volunteer road marshals to help direct cyclists along the proper course through town. Any posts where Aspen Police Department feels they need to staff, OC Sport will compensate for the extra-duty hours.
Please note - while the proposed route keeps cyclists on CO 82 and allows for the best access to participants, should the use of the designated bike lanes / streets through town, coupled with the bicycle trail en route to W. Buttermilk Rd. be preferred, we will happily oblige and ammend our route. Keeping cyclists on CO 82 is the directive issued by Mike Kraemer after our initial special event review session.
From the top of Independence Pass, through the City of Aspen the event will be 100% neutral and rules of the road, meaning no timing of any sort.
From Owl Creek to Snowmass Village, timing is being considered but will be determined by TOSV Police and Pitkin County SO based on construction at the time.
Thursday, June 29
Mi Turn Direction Street Name
Beginning in Snowmass Village
0 E Start on Wood Rd
0.3 L E Left onto Brush Creek Rd
0.8 R W Right onto Divide Rd / Divide Way
3.2 W Divide Way Becomes Ditch Trail
4 R N Right onto Snowmass Creek Rd
13.2 BL W Bare Left onto Capitol Creek Rd
13.5 R W Right onto E Sopris Creek Rd
19.3 L W Left onto W Sopris Creek Rd
25.2 W FZ1: Sopris Creek Rd (Gain 2,413ft)
25.3 BR N Bare Right onto Prince Creek Rd
31 L S Left onto Colorado 133
45.1 S FZ2: Redstone Coke Ovens (Gain 3,410ft)
53.1 W FZ3: McClure Pass (Gain 4,853ft)
A motorcade escort will assist cyclists from the start to Divide Rd. where participants will continue in "neutral" as they navigate Divide Rd and Divide Trail. Just prior to Snowmass Creek Rd. timing is proposed to start.
Chandler Smith, Event Director 303.263.0082
Amanda Knutson, Assistant Event Director 515.681.6036
Dave Christen, Technical Coordinator 719.238.2358
Dave Elkan, Group & Events Manager / Snowmass Village 303.522.0302
Haute Route Rockies will have an extensive network of two-way radios and repeaters, if needed. There are 50 two-way radios (30 vehicle mounted "mobile" radios and 20 hand-held portable radios) deployed on the route. Radios are used by event management staff (lead car, mid car and sweep), the Rapid Response Medical Team, the broom wagon, Colorado State Patrol officers, feed station attendants, volunteer road marshals, the sign crew, Mavic support, and moto security. All support staff with radios are trained in use and etiquette, and taught how to best call for emergency assistance. In addition to the radios used on the tour frequency, there are numerous radios on the route using other frequencies. All State Patrol officers on the route can communicate among themselves using "State" frequency. Radios with this frequency are also carried by the Event Director, the Technical Coordinator and the Rapid Response Medical Director. We will happily issue additional radios to county officials and local ems should they be desired.
Route Support = Channel 1
Community Support = Channel 8
In addition two MAC channels have been assigned by CSP for this event; one for law enforcement and one for emergency response. MAC channels will be clearly outlined and shared in our IAP plan.
An Information Center/Tent at the Race Village serves as our main hub for communications. A message board is utilized to communicate route updates and any alerts/notifications (when necessary). All cyclists will also gather on a daily basis at 6:00PM for our route briefing. This forum provides a great opportunity for "mass" communication and to itierate important course details, remind them that they must follow rules of the road and to speak to any issues specific to the counties and towns we are traveling through on the next day`s stage.
A complete Incident Action Plan (IAP) that will include a more detailed Communications Plan will be built by our Technical Coordinator, Dave Christen (Operations & Crisis Manager for Ironman) and Robert Montoya of Rapid Response. This plan will be uploaded the first part of May.
Professional signage that is weather resistant will be placed both on the route and within the Race Village. All venues are clearly marked with directional arrows and identifiers.
OC Sport goes to great lengths to assure that Haute Route Rockies is as safe as possible. The route is reviewed and approved by a number of governing agencies, including Colorado State Patrol and the Colorado Department of Transportation. The entire event will be accompanied by 6 CSP Motors in addition to a number of officers assigned to fixed posts along the route. The course will also be reviewed and approved by all the County Sheriff Offices, City Police Departments and local EMS agencies that will be impacted by the event. OC Sport has budgeted for any fees associated with services from the aforementioned agencies. Meetings have been scheduled to review all cue sheets, operation plans and emergency response plans throughout the month of April and the first part of May.
Colorado State Patrol Contact:
Captain Ron Prater
Town of Snowmass Village Police Department:
Chief Brian Olson
City of Aspen Police Department:
Pitkin County Sheriff Office:
Rapid Response Paramedic Service (RRPS) is a progressive company that has developed an effective way of providing advanced medical services at athletic events. Their EMT’s, Paramedics, RN’s, PA’s and Physicians provide complete event coverage by foot, bicycle, motorcycle and wave runner allowing for care to any person involved in an event – be it athlete, spectator or staff. All Rapid Response Paramedic Service employees are equipped with an AED, Oxygen, Medications and Trauma Bandaging, allowing for immediate advanced care.
Haute Route Rockies:
RRPS will provide emergency medical services to the event to include planning, coordination, communication, and immediate care until definitive care can be achieved. This response is a tiered approach through Advanced Life Support equipped and staffed services. The goal is to minimize the impact to local EMS systems by responding to and evaluating the need for further care.
The tiered response plan will utilize an estimated six motorcycles that are fully equipped and staffed so that they are capable of moving in and out of event rider traffic minimizing the disruption to vehicle traffic. The motorcycles will have communication to the event staff and other emergency response personnel. The utilization of motorcycles will shorten response times and assist in tracking and coordination of the event.
The motorcycles will be supported by two staffed vehicles with additional medical personnel and equipment. The Chief Physician that is also an Emergency Room Physician will ride in one of these two vehicles. The vehicles will carry additional medical support such that field labs, trauma care, additional medications and more advanced evaluation can be performed. These vehicles will also be tied into the same communication systems, event and emergency response.
Coordination will be made with the emergency response community to include fire, police and EMS. RRPS will develop an Incident Action Plan, in conjuction with Dave Christen (Technical Coordinator) that will include route, staffing, and communications. Should an incident require care beyond that of the event services, those personnel will be referred to a local hospital or transport arranged through the local fire or EMS services. Medical services provided by RRPS focus on care and if needed extraction, RRPS does not provide transport services. Haute Route – Rockies will be staffed by a combination medical levels to include Paramedic, RN, PA, and Physician.
Robert Montoya of Rapid Response has visited in length with Gabe Muething of the Apsen Ambulance Distric and Deputy Chief Issel of Snowmass-Wildcat Fire Protection District. Resources from both entities will be secured / hired to better service Independence Pass and Divide Rd. / Sopris Creek Rd. respectively.
While OC Sport goes to great lengths to establish and provide a safe experience, it is also understood that safety is a two-way street. Each athlete can only be as safe as he/she rides. For this reason OC Sport repeatedly emphasizes the need for all riders to ride as safely as possible and to obey all governing rules. In addition to collateral (e-newsletters and Rider Road Book), safety tips and riding rules are also emphasized verbally at the route briefings held every night at 6PM. Further a fleet of 6 Security Motos are tasked with ensuring that cyclists are obeying all rules and regulations, along with the 6 Colorado State Patrol Motos. OC Sport also reserves the right to penalize and/or remove a participant from the ride, should he or she compromise the integrity and safety of the event.
It has also been decided to coordinate and host an athlete check-point at the top of Independence Pass so event officials may assess each athlete`s mental and physical state prior to descending Independence Pass as well as reiterate the utmost importance of rules of the road and adhering to all traffic signs, lights and laws. It`s our belief this will help to ensure that our event population moves through the City of Aspen proper with little stress on the city and its resources.
Haute Route Rockies is conducted on open roads so numerous efforts are made to limit traffic directly associated with the event. When cyclists register for the ride, they are emailed a packet of information. Included in this Rider Roadbook is information outlining the hazards of vehicle traffic on the course. Haute Route Rockies requests that all cyclists who will be accompanied by a private support vehicle, encourage their support driver to follow our alternate driving directions. Before the event, a traffic advisory will be printed in local newspapers, informing motorists of the event route and where to use alternate driving directions when available. OC Sport will also mail letters to residencies adjacent to the route within the county. Vehicle traffic that is present on the route is advised of the cyclists` presence through signage. The sign crew is equipped with 6 3 1/2` SX 3 1/2" CDOT Bicycle Warning Signs that communicate an event is in progress. These signs are placed on the route each day of the tour in addition to Variable Message Boards that will be contracted through a Traffic Control Company.
Haute Route Rockies carries liability insurance well in excess of the amounts required. Upon request, OC Sport will also provide to any governing agency impacted by the event a certificate of liability insurance naming them as additional insured.
2938 Depew St.
Wheat Ridge, CO 80214
Security Moto Lead
As previously stated in section 6 (Safety Plan) Haute Route Rockies will attempt to limit vehicular traffic through notification and publication of "alternate driving directions" as well as CDOT approved "event in progress" signs. Given a large percentage of athletes will be from Europe, the presence of private support vehicles will be minimal.
To minimize traffic congestion within city limits, designated parking lots will be identified for race support vehicles and all patrons will be encouraged to use RFTA services should they desire to travel from Snowmass Village to the likes of Aspen.
Specific to the route and concerns of congestion in the City of Aspen, cyclists will be spread out over several miles of roadway, having started the day in Avon. It`s not foreseen that you`ll have many "groups" of cyclists and the course through Aspen is 100% rules of the road, with no timing of any sort. With the addition of the participant check-point at the top of Independence Pass, where additional messaging will take place about the utmost importance of following all signs, lights and laws; coupled with the reminder that anyone who breaks rules may be cited by law enforcement and potentially removed from the event, we project little to no stress on city or county resources.
All official event parking will be located at the upper lots of Snowmass Village as well as valet at the Westin, our host hotel. Site maps will clearly indicate these spaces/areas. Spaces will be designated for race support vehicles, medical, baggage trucks and vendors. Parking will be free of charge and all support vehicles will be clearly identified by event decals. Any participant RVs will be required to park and utilize pre-existing RV camps and grounds within the county.
Haute Route Rockies will contract the services of two companies with regard to sanitation. Portable Restrooms will be provided by S&B Porta Bowl and recyling and trash services will be provided by Town of Snowmass Village, coordinated by Dave Elkan. The output of trash in the Race Village is expected to be very minimal given that 95% of food and beverage services will fall to existing restaurants.
S&B Porta Bowl will provide portable restrooms and hand washing stations that will be located at each feed station along the route per Lessee’s specifications. Additional restrooms and hand washing stations will be located in the Race Village per Lessee’s specifications to augment existing facilities.
S&B Porta Bowl
OC Sport also pledges to do everything in their power to leave the cities and roadways within Pitkin County free of any liter. A broom vehicle as well as our Lanterne Rouge will be tasked with keeping their eyes open and pick-up any debris, liter, etc. associated with the event. We recognize the potential of being welcomed back to Pitkin County will be measured on this front as well as several others.
Alcohol Mitigation Plan:
NA - All alcohol will be served within pre-existing and licensed establishments (aka restaurants, pubs and hotels) within Snowmass Village.
It`s anticipated that Haute Route Rockies may include hand-cyclists. The route and all venues will meet accessibility requirements. Adaptive athletes will have all necessary credentials to access disabled parking at both secured and nonsecured venues. Portable/accessible restrooms will be located at every feed zone and in the Race Village. Signage will be located where pedestrian flow will not obstruct visibility.
Alcohol Permit & License:
At this juncture, Haute Route Rockies will not be selling alcoholic beverages. Food and Beverage will fall to the adjacent restaurants and pubs surrounding the Race Village. Should that plan change, proper licenses will be obtained and we will update our application.
Food service and preparation will only take place in pre-existing restaurants, adjacent to the Race Village. Tour Operators and OC Sport will be provide nutrition products and refreshments at each feed zone. These products will include energy bars, gels, fruit, light carbohydrates, water and skratch mix.
Parks/Open Space Permit:
A special event permit through Snowmass Village is being secured with the support and assistance of Dave Elkan, Group & Event Manager for Snowmass Tourism. Temporary structures may be erected in the Race Village, all of which will be to code and approved by the Fire Marshal in advance of the event.
It is unknown at this time if any of the proposed route falls to Pitkin County Open Space & Trails. Should either the route itself or any desired feed zone require permitting, an application will be filed and outreach will be conducted with Ranger John Armstrong. The same protocal and steps will be take with US Forest Service. An applicatoin with USFS is currently being reviewed by Hillary Santana.
Reviewed and accepted: YES
Sales Tax & Bus. License:
At this time, OC Sport has opted not to sale any Haute Route Rockies merchandise at the Race Village, nor will any other vendors be on site conducting sells of any sort.
Reviewed and accepted: YES
At this point there are no temporary structures in excess of 120 sq. ft. that will be assembled. A number of 10x10 and/or 10x20 tents will likely make up the race village, in addition to a finish / start line truss with fencing.
Haute Route Rockies is prepared and budgeted to pay for any costs associated with county and city notifications. Neighborhoods and homeowner associations that may be impacted by the route and/or Race Village will be notified in a proper and timely manner.
There are no road closures for this event with the exception of Colorado Springs, who on their own accord have elected to close Gold Camp Rd. and Cheyenne Mountain to give cyclists a sterile environment to ride. There are no closures being sought of any nature (rolling or full) for this event within Pitkin County or Snowmass Village.
OC Sport / Haute Route Rockies is in the processing of binding an insurance policy through McKay Insurance Agency. Insurance requirements as outlined will be met, if not exceeded.
A certificate of liability insurance will be provided the second week of May naming the appropriate jurisdictions as additional insured as specified in Section 18.
This is my first year serving as the Event Director for Haute Route Rockies as it`s the first of it`s kind produced by OC Sport in North America. I previously served as the Tour Director for Ride The Rockies from 2008 - 2016, The Governor`s Ride - Pedal The Plains from 2012 - 2016 and the MS 150 Bicycle Tour for the National Multiple Sclerosis Society from 2005 - 2007. Prior to my tenure in event management and the cycling industry, I worked as a Development/Special Event Manager for both Vail Resorts and City Year, an Americorps Program. Please note - three of the nine Ride The Rockies Tours that I directed, incorporated Pitkin County, City of Aspen or Snowmass Village.
Tracy Ulmer, The Denver Post Community Foundation, Executive Director 303.954.2987
Kim Goldberger, RTR Ambassador & Retired Judge 303.907.0852
Ken Gart, Governor Appointed Bike Ambassador 303.333.1933
|There are no agencies currently assigned to approve this event.|